Despite so many advances in technology, many medium and enterprise size businesses continue to use obsolete and inefficient ways for record keeping. There are different reasons why businesses do so. Many managers think that hardcopies are a must-have for storing information. Another reason is that most medium-large enterprises have invested a lot in their storage infrastructure. There are many other reasons why many such organizations find it difficult to stop using these outdated, time-consuming and expensive forms of storage solutions. MaxxVault is one of the best document management software solutions in the market that makes document storage and management time-saving and cost-effective.
MaxxVault is an on-premise software, but you can also use its fully-cloud hosted solution, the MaxxCloud for your larger volume needs.
Why Use a Document Management Software Like MaxxVault?
There are so many benefits of using one of the best Enterprise Document Management Systems (EDMS) like MaxxVault or MaxxCloud. They make it easy and quick to store all your documents – both paper and electronic ones. They also make it easy to retrieve documents – with just a few keystrokes. They also improve security while also creating multiple backup.
Here is how both these on-premise and cloud-hosted enterprise document management software are going to help your organization become more efficient and productive.
MaxxVault Enterprise is one of the best on-premise Enterprise Content Management software that can be used easily with a browser interface. It can be readily scaled based on your needs – from being used in one department to the enterprise level. It can be used to organize, manage and secure both paper and electronic files with minimal efforts and without wasting time.
All this comes in an easy to use interface.
It allows your staff to access the right version of each document without wasting their or effort time. Besides al the convenience, MaxxVault offers an excellent customer support service to make it even easier to address your needs. It is an award-winning ECM software that offers the best features you can find for your medium to large-sized enterprise.
How MaxxVault Enterprise Helps Your Business?
There are so many ways this Enterprise Content Management system helps your business and improves your operations, both internally and in client-facing situations:
1. Enhancing Enterprise Document Workflow
At the core of all business operations is the process of moving information from one person to another. Whether it is the manufacturing sector, healthcare, insurance, finance, government or any other industry, things move only when information is available to the right person at the right time.
Any delays in information storage and retrieval means the operations get delayed and this can have a direct impact on productivity. When you use MaxxVault, you are able to automate the process of document movement in an efficient and quick manner to the right staff in the organization. The document may be required for review, processing, analysis or approval.
2. Easier & Quicker Document Capture
One of the most trusted Enterprise Document Management Systems in the industry, MaxxVault Enterprise enables efficient conversion of paper documents into electronic form. It helps reduce costs and enhances security.
You can important documents in an instant with just a few clicks. Once stored and indexed properly, document sharing, collaboration, and tracking becomes a breeze.
You can scan documents easily to MaxxVault Enterprise from a TWAIN or Kofax-compliant scanner. There are so many other ways to important documents into the software, including fax:
- Printing to MaxxVault
- Kodak Capture Pro
- Barcode document burst
- Scheduled folder import
3. Easier Indexing & Search
One of the most important functions when storing a document is to index it properly and make search and retrieval as easy as possible. As one of the most efficient Enterprise Content Management software, MaxxVault Enterprise makes document indexing highly resourceful and retrieval quite easy.
MaxxVault allows you to set almost any number of index fields so that you can readily identify and search a document. You can also set these fields to be indexed automatically.
There are many other reasons why MaxxVault enterprise stands out as a proven Enterprise Document Management Systems (EDMS). It supports OCR scanning, helps you comply with the regulatory requirements, and has an effective disaster recovery system.
MaxxCloud – Fully Hosted Enterprise Document Management Software
With over 1.5 billion records being managed by it, MaxxCloud is a proven fully-cloud-hosted Cloud Document Management software. This is one software that gives you the advantages of a highly efficient document management system and workflow without the need to worry about network maintenance, monitoring and administration.
MaxxCloud User Interface
Cloud Powered Document Management – As more organizations realize the importance of the cloud, more and more of them are embracing Cloud Document Management systems like MaxxCloud to make content management easier and more efficient. With this fully-cloud hosted document management software, you don’t have to worry about maintaining your IT infrastructure. It allows you to use all the benefits and features of MaxxVault while getting the advantage of the cloud.
Drag and Drop Addition of Document to MaxxCloud
Anywhere, Anytime Secure Access – MaxxCloud allows you to get access to a high-end data center that ensures advanced security and backup systems so that you will never have to worry about your documents and data. Your staff will be able to access any document from anywhere as long as they have internet connectivity and authorization.
Open Documents and Edit Them
Conduct Search Based On Index Field Or Member Name
Your documents, stored on the cloud, can be accessed from anywhere and on any device. Your staff can access documents using their smartphone, laptop, or iPad. Capture and store your paper and electronic documents on the cloud. Edit them, download them or collaborate on them. So your employees can access workflow queues instantly from anywhere and your business operations don’t have to suffer whether an executive is traveling or on vacation.
There are so many advantages of using the MaxxCloud Cloud Document Management system:
- Your content review process becomes much simpler and quicker.
- Your document repository will become centralized.
- Your staff will be able to access the right and updated content.
- It helps boost document/content control quality.
- This cloud-hosted Enterprise Content Management software also offers features for publishing and content approval.
- You can also access document audit history.
When you choose MaxxCloud for your organization’s document management needs, you will not have to worry about regular backups, IT maintenance and software upgrades. They will be done by the MaxxCloud team. Besides, you will also have access to certified engineers who are available 24x7x365. All this makes MaxxCloud one of the best Enterprise Document Management Systems (EDMS) you can use to make your company highly efficient and productive.
Benefits to Accounts Payable Automation & HR
Both these on-premise and cloud-hosted Enterprise Document Management Systems (EDMS) provide features and benefits that can make accounts payable automation and human resources much easier and faster than any other software. Digital signatures, routing control, and many other features make process of document sharing and approval much simpler.
Thanks to the MaxxCloud Mobile feature, your staff can check documents and record digital signatures or apply stamps on the go to route them into the workflow. This means your business processes never have to stop. Whether you choose MaxxVault or MaxxCloud to power you business, both the systems make your organization an easier place to work. Your employees will thank you and so will your clients by rewarding you for improved efficiency.